We are seeking a Part-Time Bookkeeper/Office Assistant to join the team at a leading global events company. This is a fantastic opportunity for someone who is looking for a multi-faceted role within an inclusive and welcoming environment.
The Bookkeeper/Office Assistant blends essential bookkeeping tasks with office administration duties, ensuring smooth day-to-day operations and excellent client support. This position is offered at 20 hours per week over 4 or 5 days and will be fully office based in West London.
Main responsibilities
Reporting to the Director of Finance and Operations you will assist with Finance duties including processing invoices, recording of payments and following up on overdue accounts. Maintain accurate records in Sage for all financial transactions. Code and post expenses accurately to the general ledger, ensuring proper allocation and perform monthly bank and credit card reconciliations.
You will also support in general administration and client support, managing general email inquiries, maintaining digital filing systems, monitoring office inventory and ordering supplies as needed. Work with vendors (utilities, maintenance, IT) and assist in scheduling meetings. Update and maintain the Company Asset register, tracking equipment location and condition. Act as the point of contact for IT equipment management, overseeing checkout/in processes. Monitor software licenses and subscriptions, ensuring timely renewals.
What you’ll need
- Previous experience in bookkeeping and office administration
- Familiarity with Sage or similar accounting software
- Proficient with MS Office suite.
- Strong organisational skills with lots of initiative
- Excellent communication skills with experience in client focused roles.
- A proactive and friendly approach and ability to work in a team
This is a part time role (20 hours a week) and is offered with a pro rata salary of £31875 p.a. 25 days holiday pro rata, pension and a competitive benefits package including Medical Insurance and Performance related bonus scheme.