A renowned global law firm is seeking a 13 month Maternity Cover Events Specialist with 3+ years of experience who’ll be able to lead and execute on approx. 50 events annually. This role is a hands-on position that will include the execution of signature client events, seminars, receptions, round tables and virtual programs in addition to supporting diversity, talent and alumni events.
The Specialist will support the Associate Director, Global Events in the successful management and organization of client events across EMEA and North America as required including overseas travel. The ideal candidate will hold a relevant degree and will have successfully worked on events in a law firm or professional services firm and has a great deal of self-sufficiency in accomplishing their duties.
Please note this role is a 13 month Maternity Cover and is hybrid (3 days in the central London office and 2 days work from home). The role is paying up to circa £60,000 plus very good benefits.
ESSENTIAL JOB FUNCTIONS:
- Serve as the lead project manager for events from initial creative design and pre-planning stages through to on-site execution.
- Select and secure appropriate venues and process contracts together with the Procurement team.
- Prepare event proposals and manage event budgets ensuring that expenses are within the approved budget; process all related payments and invoices.
- Liaise with key stakeholders regarding invitations and mailing lists.
- Oversee development of invitation lists via CRM.
- Use the firm’s email management system (Vuture) to create email invitations; oversee design.
- Track all events and ROI by using the firm’s Events Hub software.
- Provide support and training where necessary to colleagues within the global events team.
- Update all stakeholders regularly on project progress.
- Produce event materials (signage, nametags, etc.);
- Manage vendor relationships.
- Arrange for production of event materials, such as name badges, signage and promotional items.
- Coordinate purchase and distribution of promotional items and client gifts.
- Work with vendors and catering contacts (in-house and external).
- Attend events, as appropriate, and manage on-site logistics including all on-site hospitality, audio-visual and other logistics and costs.
- Develop event staffing and execution plans.
- Maintain a detailed electronic filing system for all events.